Administrative assistant / team assistant for the Office for Equal Opportunities
- Hiring date
- As soon as possible
- Time limit
- Initially limited to 2 years
- Trial period
- 6 weeks
- Payment
- E 9a TVöD Bund
- Application deadline
- 11/05/2025
The Helmholtz Centre for Infection Research, based in Braunschweig, is a member of the Helmholtz Association and conducts cutting-edge research in the field of infectious diseases. Our scientists develop novel methods and strategies to combat infectious diseases more quickly and effectively. Our common goal is to develop novel approaches to the prevention, diagnosis, and treatment of infectious diseases. Our research focuses on bacterial and viral pathogens, their interaction with the human immune system, and new effective drugs and vaccines.
At the HZI, you can expect a diverse and meaningful work environment. The center creates conditions that promote the professional development of all employees. Important building blocks for this are the realization of equal opportunities and equality. The equal opportunities officers are actively committed to these issues. We are looking for a qualified person to support us in the diverse tasks of the Equal Opportunities Office.
Tasks
- General office organization, appointment and business trip management, and tracking of open business transactions
- Coordination of the equality team and working groups, as well as support in the preparation and follow-up of meetings
- Support in the creation and review of various documents, lists, and statistics
- Organization and preparation of events, campaigns, and projects, as well as support in their implementation
- Maintenance and updating of the Equal Opportunities Office's intranet content
- Compilation of information and research on topics relevant to equal opportunities
- General correspondence in German and English
- Monitoring of the department's budget, as well as ordering processes and invoice processing
Prerequisites
- Successfully completed training in the commercial sector or comparable training with equivalent skills and experience
- Experience in office and event management
- Proficient in MS Office programs and collaboration tools
- Very good communication skills
- Very good written and spoken German and English
- Independent and well-structured way of working
- Ability to work in a team and cooperate with others, as well as social skills
- Loyalty and discretion
Advantages for this position:
- Interest in gender and equality issues and current developments in this area
- Knowledge of Typo3 and SAP R/3
Working hours
19,5 hours per week
We offer you:
- An attractive and varied job in a future-oriented research institute with an international environment at the Science Campus South in Braunschweig
- A state-of-the-art infrastructure and the latest technologies
- Flexible working hours, part-time models as well as home office
- A corporate culture of appreciation and promotion of equal opportunities
- Extensive training and continuing education opportunities to develop professional knowledge and personal skills
- A family office to support family and career as well as childcare offers
- Interesting additional public service benefits
- Option of an additional employer subsidy for the job ticket
People with severe disabilities and equivalent professional qualifications who are suitable for the position are given preference. In order to protect your rights, we ask you to provide us with a clearly recognizable reference to the existence of a degree of severe disability in your cover letter or resume.
The HZI is actively committed to equality, diversity and integration. For this reason, the HZI pursues the goal of professional equality between women and men. The position is suitable for part-time work.
How to apply:
When sending us your application documents, please confirm that you have read our privacy policy and that you agree to the processing of your personal data. Please use the text module in our privacy policy for this purpose. Without these declarations we cannot consider or process your application and will immediately delete any application documents already received after the application deadline.
Please include a cover letter, resume, (employment) references, certificates, and (if available) work samples or reference projects with your application materials. Please refrain from sending a photo.
Please send your complete application, quoting the reference number 107/2025, to the Helmholtz Centre for Infection Research GmbH, Human Resources Department, Inhoffenstr. 7, 38124 Braunschweig, Germany or by e-mail. If you send your application in electronic form, please provide a summary in one single (1) pdf document.
We look forward to receiving your application!
